Mechanical Installation Specialists
Established family business
Small office team, offering consistent support and 1:1 mentoring throughout the apprenticeship
There is a lot of scope to take this role in a variety of directions within our organisation. In no particular order, some of these possibilities include: Health and Safety, Sales and Marketing including Social Media, Quality Management, Cyber Security, Finances, Human Resources.
Experience of Microsoft Office Excel and Word. Apple Mac applications (Numbers and Pages) an advantage
Manage telephone correspondence and communications
Greeting visitors
Provide administration support to the sales team
Data input and contribute to the accurate recording and entering of sales and pricing information
Assist in organising, coordinating and recording meetings
Ensure you comply with Data Protection requirements when storing and sharing confidential / sensitive personal data relating to staff members and client project documentation
Deal with incoming and external post
Action in-coming emails promptly, monitoring and directing emails accordingly. Drafting out-going e-mails for Directors
Manage diaries and book appointments
Monitor and order stationery and cleaning materials, as directed by the Directors
Monitor and order site work wear, including checking incoming deliveries
Calling suppliers for quotations
Placing order with suppliers for sites around the UK, arranging deliveries and collections of hired equipment and creating the associated purchase order documents
Setting up enquiry and contract files (hard copy and electronic) and general filing duties
Keeping the job book schedules, contract trackers and enquiry status sheets up to date
Finding and booking accommodation for employees
Updating internal employee health and safety CV’s and the training matrix records
Assisting Directors with project pricing, including data entry of conveyor components, filling in timesheets and reports with the weekly hours from each site
Typing up customer feedback and procedural non-conformance forms
Assist in gathering and creating documentation as part of the client and governing body quality, health and safety appraisals and audits
Complete case studies about projects already completed
Assist in marketing projects, including PowerPoint presentations and creating more of an online and social media presence
The purpose of this job description is to focus on the main responsibilities of the role. The list of duties for which the postholder is responsible may, within reason, vary at the discretion of OEI.
Training will take place at work, during normal office hours.
Frequency TBA with the training provider.
Monday - Friday 9.00am - 5.00pm.
