(Fixed term, maternity cover up to one year)
The salary will be VBSS Specialist 1, £29,237.00, pro rata, per annum. This is a spot salary (pro rata for fixed term period)
You will report directly to the Head of Inclusion. This is an exciting opportunity to join our team; we strive to provide a responsive, friendly, efficient service for learners and work closely with both internal and external clients.
You will, already have experience of:
• Working within a finance environment and making decisions
• Working autonomously without close supervision
• Providing excellent customer service
• Liaising with internal and external clients involving query resolution and invoice payment.
You will also have the drive, energy, passion and ambition to help us move forward successfully. In return, we can promise you a progressive and open environment in which to work, and if you are ready to help shape the future of our College and the learners we serve, then we have a challenge for you.
The role will require you to embed the college’s values; Respect, Integrity, Collaboration, High Expectations and Responsibility.
2. The Post
2.1 Main Duties and Responsibilities
a) To work as the Manager for all Additional Learning Support Funding, Administration and Education, Health and Care Plan business functions.
b) To have direct responsibility for the line management of the Inclusion service Administrators and SEND Funding and Administration Officer.
c) To oversee the work of the Administrators and SEND Funding and Administration Officer to ensure all administration and funding functions are complaint across all aspects of the Inclusion Service.
d) On a timely and accurate basis produce and issue to Head of Inclusion, Vice Principal, Assistant Principals, Heads of Departments and SEN Managers, ALS reports ensuring accuracy and completeness with particular importance on identifying high needs and Education, Health and Care Plan learners.
e) To develop and support reporting processes.
f) The preparation of reconciliation figures and reports for the Head of Inclusion for all forms of ALS funding, ensuring funding deadlines are met.
g) To be responsible for the accurate submission of High Needs figures to Local Authority Partners for payments.
h) Create, maintain and manage the ALS systems in order to track and monitor all learner claims.
i) Managing master ALS data including the creation, updates and amendments of learner claims.
j) Without close supervision regularly, manipulate, analyse, interrogate and interpret complex ALS data.
k) To undertake and be responsible for manually calculating and uploading data to college systems ensuring complete accuracy.
l) Manage and co-ordinate learner claims throughout the year; with ongoing analysis, and forecasting to ensure funding is maximised and reconciliation of end of year claims.
m) To provide the SEND Managers and Leadership Team with precise status of learner claims and provide advice, guidance and recommendations on shaping future support in line with funding thresholds.
n) To track, monitor and report on learner absences providing recommendations in relation to claimable thresholds.
o) Manage and co-ordinate the Inclusion Service tracking documentation to ensure auditable processes and evidence are clear and robust. This is inclusive of paper based and electronic documentation.
p) To update and maintain the Inclusion Services’ learning support tracking log systems which monitors the progress of learners and the impact of support. In particular; staff access rights and the creation of learner records.
q) Provide advice on funding guidelines and estimates to ensure accurate reflection of support in particular funding that is claimable across all ALS activity including Access to Work.
r) Work with the College’s Funding Manager by taking the lead on ESFA monthly returns and Exceptional Learning Support claims.
s) Analysis and monitoring of ALS data to ensure monetary and learner details are accurate.
t) Run spot-checks each term to ensure accuracy of information compared to the original estimate, following up any inaccuracies as necessary and highlight issues to the Head of Inclusion.
u) Raise invoices ensuring values and quantities agree to the order, raise discrepancies with Head of Inclusion or supplier as appropriate and seek resolution.
v) Process contracts and pay claims, travel and expenses on a monthly basis ensuring college deadlines are met.
w) Arrange internal transfers and cash advances as required by the Head of Inclusion.
x) Responsible for all ALS procurement activity in relation to the purchasing of materials, resources and services, ensuring financial regulation compliance.
y) Process manual purchase orders correctly and in a timely manner including checking that backing paperwork is correct i.e. public liability forms.
z) To liaise with cross college functions to support Inclusion Service activity including all directorates, Payroll, Finance, Procurement, Data Management and the MIS Team.
aa) To liaise with external partners and agencies regarding current and changing requirements for ALS.
bb) To provide training and ongoing advice and guidance to the Inclusion Service on the accurate completion of auditable ALS documentation.
cc) To undertake Continuing Professional Development as agreed with your Line Manager.
dd) To maintain strict confidentiality and discretion at all times, understand data protection and ensure secure storage of sensitive information.