Owen Reed is looking for an Early Careers Recruitment Administrator for a top law firm in London.
Role Overview
We are recruiting for an Early Careers Recruitment Administrator to join a busy Early Careers Recruitment (ECR) team within the HR function and wider Business Services team, based in London.
The purpose of the team is to work alongside Early Careers Recruitment partners to attract and recruit aspiring solicitors who will contribute to the continued success of the firm.
The team consists of the Head of Recruitment, Senior Marketing Manager, Operations Manager, two Advisers, an Executive, two Assistants, and two Administrators. The successful candidate will report into the Operations Manager.
Key Responsibilities
The responsibilities of this role are shared between the two Administrators and may include additional duties as required.
Please note, occasional work outside normal hours (9:30am - 5:30pm) may be required, particularly during peak interview periods and event seasons.
Applications
Review and process high volumes of Training Contract, Work Experience, and Solicitor Apprenticeship Programme (SAP) applications via the online application system.Maintain the online application system accurately and efficiently, including:Updating candidate recordsCommunicating application outcomesManaging the online interview scheduling toolManage two shared ECR mailboxes and respond promptly to queries by email and telephone.Interviews
Coordinate high-volume interviews across Training Contracts, Work Experience and SAP programmes.Support the smooth running of the interview process, including:Liaising with EAs to identify interviewersMaintaining interview tracking spreadsheetsCoordinating with room bookings teamsCreating and managing calendar invitationsMeet interview candidates and assist with setting up written exercises.Marketing Campaign and Recruitment Events
Assist with administration of the annual ECR marketing campaign, including:Arranging promotional activity and email communicationsCoordinating logistics for recruitment eventsSupporting university society sponsorship administrationManage administration of the university prizes process.Support the organisation and administration of work experience opportunities.Process invoices and student travel expenses.Future Trainees
Review and check future trainees' certificates and transcripts.Additional Support
Assist with other tasks and projects to support the team as required.Candidate Profile
Qualifications & Experience
Ideally degree educated, or equivalent experience within a professional services environment.Minimum Grade 5 or 6 in GCSE English (or equivalent).Interest in working within HR / Recruitment.Skills & Competencies
Excellent organisational skills, with the ability to:Multi-task effectivelyRemain calm under pressureWork to tight deadlinesProactive and enthusiastic approach, with the ability to manage workload using initiative.Excellent interpersonal and communication skills.Strong written communication skills and exceptional attention to detail.Proven ability to manage multiple deliverables while maintaining high quality standards.Strong teamworking skills and ability to build relationships internally and externally at all levels.Approachable and able to build rapport quickly.High level of professionalism, integrity and ethical standards.Strong working knowledge of Microsoft Office, particularly:OutlookWordExcelIf you are interested in Early Careers or would like to develop your interest in Early Careers, you are encouraged to apply.
