About MediPro

MediPro is one of the UK’s leading providers of accredited clinical education and apprenticeships across health and social care, dental, pharmacy, and pre-hospital care. Since 2008, we’ve been dedicated to creating careers and opportunities for people through education with a purpose. Partnering with the NHS and the independent sector, we’ve helped thousands of learners start and advance their clinical careers by delivering practical, employer-led training. At the forefront of frontline-sector apprenticeships, we’ve supported 10,000+ learners into their chosen career paths.

We offer a wide range of clinical apprenticeships, including pathways for nursing teams and adjacent roles (e.g., Senior Healthcare Support Worker, Dental Nurse), alongside CPD routes that develop skills across care settings. You’ll work with motivated learners who apply their learning directly in practice. As a responsive, employer-led provider, we deliver strong outcomes, backed by testimonials from learners and partners who value our flexibility and support. Working with motivated learners who apply their knowledge directly in practice, we’re proud to deliver meaningful, flexible, and impactful education that changes lives.

Why join us now

There’s never been a better time to come aboard. We’re expanding our apprenticeship offer to equip people with in-demand, practical skills for specific roles and industries. We’re proud to support our local and wider communities with upskilling, reskilling, career changes, and clear pathways into employment in the healthcare sector.

We’re continually enhancing the learner journey with robust digital systems and real-time progress tracking, so tutors can focus on teaching, feedback, and support. With growing NHS demand for Healthcare Support Workers, we are tailoring our programmes to employer needs and delivering high-quality education that makes a difference.

To help us do this, we’re seeking an MIS Administrator to join our team. This is an exciting moment to bring your expertise to MediPro.

The opportunity: MIS Administrator

Job Purpose

To provide accurate, timely and compliant administration of learner data across Medipro systems.

The role ensures that:

ILR data is complete, accurate and submitted on time
Aptem (or equivalent system) reflects the true learner journey
funding data is correct and auditable
quality checks (PDSAT, validation reports) are completed routinely
the organisation is fully prepared for monthly returns and year-end hard close.

2. Key Responsibilities

2.1 ILR data management and submissions

Input and maintain accurate learner data within Aptem and associated systems.
Prepare and support monthly ILR submissions (R01–R14), ensuring:
all learner starts, changes and completions are recorded
errors are resolved prior to submission
deadlines are met.
Support the preparation for R14 hard close, ensuring:
all learner statuses (active, withdrawn, completed) are correct
achievement data is finalised
no outstanding data errors remain.

2.2 Data accuracy and validation

Run regular data checks using:
ILR validation reports
rule violation reports
system-generated error logs.
Investigate and correct data errors promptly in line with funding rules.
Ensure key fields are complete and accurate, including:
start/end dates
programme aims
employer details
funding and price information.

2.3 PDSAT and compliance checks

Run and review PDSAT reports on a regular basis to identify:
data anomalies
funding risks
compliance issues.
Investigate flagged issues and work with operations and quality teams to resolve them.
Maintain a simple log of PDSAT findings and actions taken.

2.4 Learner lifecycle administration

Record and update learner status changes, including:
starts
breaks in learning
withdrawals
restarts
completions.
Ensure all learner records are aligned with supporting documentation (e.g. training plans, reviews).
Support the correct recording of:
off-the-job training (OTJ)
price changes and funding adjustments
employer changes.

2.5 Systems (Aptem) management

Maintain accurate learner records within Aptem, including:
enrolment details
programme structure
progress and milestones.
Support staff with basic system queries and correct use of fields.
Assist with system improvements and data structure changes where required.

2.6 Audit and reporting support

Support preparation for audits and compliance checks by:
extracting data
providing evidence
ensuring records are complete and traceable.
Assist in producing routine reports for:
learner numbers
programme status
funding and performance metrics.

3. Key Outputs and KPIs (guide)

ILR returns submitted on time each month with minimal validation errors.
Reduction in data errors identified through validation reports and PDSAT.
All learner status changes recorded accurately and promptly.
R14 hard close completed with no significant data issues or audit risks.
Aptem records fully aligned with ILR and supporting documentation.

Person Specification: MIS Administrator

Qualifications

Essential

Good standard of education including English and maths.

Desirable

Level 3 qualification in business administration, data or IT.
Relevant CPD in ILR, funding rules or MIS systems.

Experience

Essential

Experience in an administrative or data-focused role.
Experience working with spreadsheets and databases.
Experience handling large volumes of data with accuracy.
Experience working in FE, apprenticeships or training provision
Experience with ILR returns and funding data.
Experience working with PDSAT or data validation tools.

Desirable

Experience using Aptem or similar learner management systems.

Knowledge and Skills

Essential

Strong attention to detail and accuracy.
Confident use of Excel (filters, sorting, basic formulas).
Ability to follow structured processes and deadlines.
Good IT skills and ability to learn new systems quickly.
Ability to identify and correct data errors.
Knowledge of:
ILR structure and submission cycles
apprenticeship funding rules
R14 hard close process
PDSAT and data validation reports.

Behaviours and Attributes

Essential

Methodical and organised.
Reliable with strong follow-through.
Comfortable working to deadlines (especially around ILR returns).
Willing to question and investigate data issues.
Professional and discreet with sensitive data.

Desirable

Interest in compliance, funding and data quality.

CLOSING DATE FOR APPLICATIONS: 12TH JUNE 2026

INTERVIEWS TO TAKE PLACE WEEK COMMENCING: 15TH JUNE 2026

Pay: £28,000.00-£30,000.00 per year

Benefits:

Free parking
On-site parking

Application question(s):

Do you have experience within MIS supporting apprenticeships

Work Location: In person

MediPro Limited

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