Job Title: Apprenticeship Programme Coordinator – CTW (full time)
Location: Worthy Down
Job Overview: We are seeking a detail-oriented and highly organised apprenticeship programme coordinator to join our dynamic team. The successful candidate will play a crucial role in the administration and coordination of our apprenticeship programs at the CTW (Catering Training Wing), ensuring compliance with internal procedures, end-point assessment organisations, and relevant legislation.
If you have a passion for maintaining accurate records, managing administrative processes, and contributing to the success of apprenticeship programs, we invite you to apply for this exciting opportunity.
Key Responsibilities:
- Coordinate and Administer Apprenticeship Programs:
- Provide essential administrative support for the coordination and administration of apprenticeship programs.
- Update and maintain business systems, including OneFile and Maytas, ensuring accurate records and timely completion of reports.
- Develop and Maintain Systems and Procedures:
- Assist in the development and maintenance of systems and procedures related to the administration and documentation of apprenticeship programs.
- Manage end-point assessment and awarding organisation registration and certification processes, adhering to specified timelines.
- Audit and Compliance:
- Undertake internal and external audits, inspections, and self-assessment processes.
- Ensure adherence to company quality systems and compliance with relevant regulations.
- Apprenticeship Administration:
- Manage the administration of apprenticeship starts, reviews, breaks in learning, BIL returns, achievements, leaver paperwork, and certificates.
- Maintain accurate records in electronic and/or paper-based formats.
- Data Management:
- Keep the Maytas MIS system up to date and accurate through precise data entry and amendments.
- Manage learner files, paperwork, and the OneFile e-portfolio to a high standard and ensure audit readiness.
- Complete monthly FIS, PDSAT, VYED and bespoke data checks.
- Communication and Collaboration:
- Attend and contribute to team and operational meetings.
- Maintain excellent working relationships with management, apprenticeship coaches, and quality staff.
General Responsibilities:
- Adhere to the company’s policies, including Anti-Bribery and Corruption, Equality, Prevention of Harassment & Bullying, Public Disclosure, Health, Safety, and Environmental policies.
- Ensure compliance with statutory responsibilities and company policies related to Health and Safety, GDPR, Diversity and Inclusion, and other relevant legislation.
- Be responsible for personal time and attendance, maintaining a clean and safe work area.
- Work within the company’s quality procedures within relevant departments.
- Achieve deadlines and targets set by the Line Manager.
- Undertake agreed training and maintain a record of continuous professional development.
- Act in a professional manner and in the Company’s best interests.
- Perform other duties associated with the role as required.
Qualifications and Skills:
- Knowledgeable with Microsoft Office Suite
- Strong organisational and time-management skills.
- Excellent attention to detail and accuracy in record-keeping.
- Familiarity with Onefile and Maytas systems is a plus.
- Effective communication and interpersonal skills.
- Ability to work collaboratively and contribute to team success.
If you are ready to make a meaningful impact in the world of apprenticeship program coordination, we encourage you to apply. Join our team and contribute to the success of our programs while enjoying a supportive and dynamic work environment. Apply now!
1104990
Job: Operations
Job Family: ENTERPRISE
Organization: Enterprise Learning & Skills
Schedule: FULL\_TIME
Req ID: 20010
