Apprenticeship Funding & Logistics Co-ordinator| £32,300 + excellent benefits | Permanent | Hybrid

Are you highly organised, detail-focused and passionate about supporting apprentices on their learning journey? Thatcham Research is looking for an Apprenticeship Funding & Logistics Coordinator to join our Academy team and ensure the smooth, compliant, and efficient administration of our apprenticeship programmes.

This is an exciting opportunity to play a pivotal role in supporting the end-to-end apprenticeship process, from enrolment through to completion - ensuring learners, employers, and stakeholders receive excellent service at every stage.

As the Apprenticeship Funding & Logistics Coordinator, you will be responsible for the accuracy and compliance of apprenticeship funding data, learner records, and programme logistics. You’ll work closely with internal teams, the Department for Education (DfE), awarding bodies, employers, and system suppliers to ensure we meet all funding, quality, and regulatory requirements.

What you'll be doing:

Maintain accurate apprenticeship data and compliance documentation within our MIS.
Ensure DfE funding uploads are timely, accurate, and fully compliant with current funding rules.
Coordinate enrolment, changes in learner status, completers and End Point Assessments.
Work closely with Customer Services to ensure apprenticeship agreements and training plans are correct and compliant.
Process invoicing for non-levy employers and other funding-related transactions.
Support DfE workforce data submissions and accuracy checks.
Keep stakeholders informed about apprentice starters, leavers, completions and progress.
Perform wider administration tasks, including training scheduling data entry.
Provide occasional cover for reception, internal quality assurance support, or results processing for adult courses.

Skills & experience that will set you up for success in this role:

Experience using a Management Information System for apprenticeship funding/admin.
Strong understanding of DfE funding rules and methodology.
Proven track record of delivering excellent customer service.
Experience coordinating or supporting apprenticeship training provision.
High IT literacy, including Microsoft Office; familiarity with finance systems.
Strong organisational skills with the ability to manage multiple tasks.
Excellent analytical and problem-solving skills.
Clear and confident communication skills

We’re looking for someone who brings exceptional attention to detail, strong coordination skills, and experience within apprenticeship funding or training administration. You’ll thrive in a fast-paced role, balancing multiple priorities while ensuring accuracy and compliance with funding requirements.

Did you know...

Research tells us that men are more likely to apply to jobs if they meet only 60% of the criteria, whereas women often hesitate or don't apply unless they meet all of the criteria. This difference in application behaviour can contribute to the gender gap in career advancement and opportunities.

We know the perfect candidate doesn't exist! If you think you have what it takes but don't tick every box, we'd still encourage you to apply - it could be a perfect fit!

Perks & Benefits

Salary - Circa £32,300 negotiable dependent on skills & experience.

10% non-contributory pension
29 days holiday (inclusive of Christmas shutdown) + public holidays
Group Life Assurance (equal to 4 x basic salary)
Group Income Protection (after 6 months’ service)
Salary Sacrifice schemes (cycle to work, home & tech scheme)
Enhanced and competitive parental leave for all parents, regardless of gender or family structure
Moneyhealth’s Financial Coaching & Wellbeing Platform
Health Cash Plan (cash back on eligible medical treatments)
Benenden Health Care (opt-in benefit)
Reward & Recognition Programme
Discounted gym membership
Sports & Social club
Payroll charitable giving
Subsidised on-site restaurant
Free on-site parking

When we work

Our standard working hours are 8:30 - 16:30 Monday - Thursday, early finish on Friday - 8:30 - 15:45(Talk to us about flexible working if this doesn’t quite suit you – we take work-life balance seriously!)

How we work

We understand the benefits of remote and in-person collaboration and therefore have a hybrid working model – you’ll be expected to work from our office in Thatcham at least two days per week.

What we do

At the cutting edge of automotive research in the UK, Thatcham Research has a unique role in shaping the design of new vehicles and influencing ever higher standards of safety, security and repair. With an on-site Crash Laboratory, Repair Technology Centre and Training Academy, our research expertise is driving some of the very latest automotive developments in technology, materials and standards in this fast moving and highly technical industry.

Our Gamston facility is one of the UK’s leading sites for active safety, trialling and assessing the latest crash avoidance and driver assistance technologies.

Our Values

As an organisation that believes a strong set of Values are key to our organisational success and a sense of belonging for all colleagues, we ask that you understand, represent and apply our Values of Fearless, Inquisitive, Resourceful, Supportive and Trusted and demonstrate these Values throughout the recruitment process.

Our Commitment to Diversity, Inclusion & Belonging

We are dedicated to fostering an inclusive workplace which values diversity and embraces each individual's authentic self. We are proud to champion a culture where colleagues freely share their diverse perspectives, recognising that these contribute to our innovative spirit. Our journey of growth and understanding is continuous as we actively invest in diversity training, workshops, and partnerships to ensure positive change.

Beyond our partnerships with the Automotive 30% Club and Women in Data (WiD), we collaborate with various organisations to advance equity not only in gender but also across ethnicity, age, disability, social mobility, LGBTQ+ identities, experiences, and thinking. Our aspiration is to create an environment where everyone thrives, achieves, and experiences a genuine sense of belonging.

Recruitment process

We’re proud to manage our recruitment in-house and believe this direct approach enables us to give you the best possible Employee Experience we can – which starts right here, your application! We’re continuously striving to improve the candidate journey, and transparency (or communication) is a key area of focus – yes, even with salary & benefits.

What can you expect from our recruitment process?

Regular updates on the progress / outcome of your application
An initial telephone screening call with a Talent Acquisition Partner
First interview with the hiring manager, usually via Teams
Second/Final interview, in-person at our office (we may give you a role specific task to present on!)
Personalised feedback following your interview – because everyone deserves that!
An opportunity to give us your honest feedback in a short survey on all of the above

Check out our post on using AI during your application and interview!

We’re committed to removing barriers. If there are any adjustments we can make to better support you, please let us know when you apply.

All applicants must have Right to Work in the UK.

If you're experiencing any issues with our career site or application from, please let us know here:

Thatcham Research

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