The Exams and Apprenticeship Assessment Coordinator plays a crucial role in ensuring the smooth delivery and administration of all assessments across apprenticeship programmes, including preparation for End Point Assessments (EPAs). This role supports compliance with awarding body and regulatory requirements, maintains data accuracy, and ensures apprentices are assessment-ready in a timely and efficient manner.

Key responsibilities:

Assessment Coordination

Coordinate all elements of internal and external assessments, including formative and summative assessments, mock assessments, and End Point Assessments
Ensure all assessments and EPAs are scheduled, tracked, and delivered in accordance with apprenticeship standards and EPAO (End Point Assessment Organisation) timelines
Act as the main point of contact for EPAOs, assessors, internal staff, and apprentices regarding assessment logistics
Ensure all learners are registered in a timely manner and systems updated with registration details
Accurately book learner exams with the Awarding Organisation sending out diary invites and information to all parties

Data Management & Compliance

Maintain accurate records of learner progress, assessment outcomes, gateway readiness, and certification
Liaise with internal quality assurance (IQA) and delivery teams to ensure assessments meet required standards
Monitor assessment-related compliance with regulatory bodies such as Ofqual, DoE, and awarding organisations
Manage and update systems (e.g., MIS, e-portfolio platforms) to reflect assessment status and gateway progression

Learner & Staff Support

Coordinates and manage a team of Invigilators including diaries and examination materials
Receive and store examination papers, ensuring the safe confidential storage of all examination material
Distribution of certificates to learners and/or employers
Communicate assessment timelines and requirements clearly to learners and staff
Support learners and staff in understanding EPA processes and documentation, including gateway evidence and preparation materials
Coordinate mock assessments and EPA readiness checks in collaboration with trainers and assessors

Reporting & Continuous Improvement

Provide regular updates and reports on assessment progress, EPA booking status, and certification to management
Communicate both exam and End Point Assessment results to the Skills Coaches/Tutors with the relevant feedback
Identify opportunities for process improvements and support implementation of changes to streamline the assessment journey
Support the quality assurance and audit processes related to assessments and EPA

You will:

Be highly motivated, persuasive, persistent and patient
An excellent communicator
Have the ability to provide effective feedback
Have good administrative skills, be flexible, adaptable and be able to cope under pressure
Have 2 years of relevant industry experience
Take part in regular CPD activities

Person specification:

Essential:

Experience in coordinating exams, assessments, or EPAs within a training or education environment
Strong understanding of apprenticeship standards, gateway, and EPA processes.
Excellent organisational and time-management skills
High attention to detail and ability to manage multiple tasks simultaneously.
Strong communication and interpersonal skills
Proficient in the use of management information systems and Microsoft Office applications

Desirable:

Experience working with awarding bodies or EPAOs
Knowledge of regulatory frameworks (e.g., Ofqual, DoE)
Understanding of e-portfolio and learner management systems (e.g., OneFile, Smart Assessor)
A relevant qualification in administration, education, or apprenticeship delivery

The Benefits

25 days holiday plus public and bank holidays
Birthday day time off
3% pension contribution
Health cashplan
Employee discount
Employee Assistance Helpline
Employee Health and Wellbeing support
Buy an additional 3 days annual leave
Appreciation gifts
Referral programme
Work from home/hybrid working

About Us

SR Apprenticeships deliver apprenticeships and professional qualifications nationwide.
Our expertise is underpinned by our Ofsted Grade 2 'Good’ accreditation, and learner-centric delivery is at the heart of our continual operational evolution to ensure our learners receive an outstanding learning journey.
SR Apprenticeships are an Equal Opportunities employer and welcome applications from all suitability qualified persons regardless of their race, disability, religion/belief, sexual orientation or age.
We promote the wellbeing and welfare of all our learners and our employees and are fully committed to safeguarding, safer recruitment and fulfilling our Prevent Duty obligations. This will be supported and delivered through discussions, interviews, training, interventions, and platforms to enable this. To find out more about our safeguarding policy visit: www.sr-apprenticeships.co.uk
Please be aware that all successful applicants will undergo a DBS and an online check at the job offer stage. We request proof of qualifications and the right to work in the UK.

Job Type: Full-time

Pay: £25,000.00-£28,000.00 per year

Schedule:

Monday to Friday

Experience:

coordinating learners on their End Point Assessment Process: 1 year (required)
Invigilating: 1 year (required)
Exams and End Point Assesments: 1 year (required)

Work Location: Hybrid remote in Nottingham NG4 2DW

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